Question No 83
Mr M W Rabotapi (Democratic Alliance) asked the Minister of Transport:
(1) Whether his department organised or hosted (a) an imbizo, (b) a seminar, (c) conference and (d) any other function during the period 1 January 2006 up to the latest specified date for which information is available; if so, (i) on what date, (ii) what was the total amount spent on each, (iii) what is the breakdown of the cost in each case and (iv) how many guests attended in each case;
(2) Whether there were any related costs for the travel and accommodation of guests for each of the events; if so, in each case, (a) what were the costs and (b) what was the breakdown of these costs;
(3) Whether any member of the Cabinet was present at any of these events; if so, (a) who, (b) in what capacity and (c) why?
Reply:
1. (a), (b) and (c)
The Department of Transport hosted the following:
* The first African Union Conference of African Ministers Responsible for Roads
This Conference was held from 15 to 19 October 2007. The numbers of delegates invited, including Ministers, were 450. The total amount spent on the Conference was R18.773.107.08, R16.047.741.24 was paid to the service providers.
The breakdown is as follows:
Accommodation: guests, South African Broadcasting Corporation (SABC) television crew, SABC Africa, management, South African Police Service (SAPS), African Union staff, National intelligence Agency (NIA), African Union commissioners
Accommodation amounted to: 1.683.985.36
VIP lounges at airport and refreshments: R104 319.70
Branding: banners, design, logo, invitations, leaflets, menu, agenda, directional signage, décor for cocktail party and gala dinner, plants for marquees and landscaping
Branding amounted to: 588 282.33
Health services: 14 107.50
Conference areas: meeting rooms, cocktail event, gala dinner, refreshments: 1.084.421.80
Cocktail evening and gala dinner: 211 491.60
Entertainment: 623 676.90
Exhibition displays: 103 698.20
Infrastructure: minister’s office set up, portable toilets, USB data cards, water and dispensers, media room and director-general office setup, telephone, copy charges, rental cellular telephones, generators and electricity, computer trolleys, folders, pens, conference bags
Infrastructure amounted to: 711 651.96
Infrastructure: accreditation centres, Marquees, kitchen, operations rooms, plenary room, resting rooms, medical, toilets, fencing
Infrastructure amounted to: 5.403.138.17
Information technology (IT) requirements: conference systems, screens: R1.953.916.34
Computer trolleys, folders, pens, conference bags: R137 484.00
Video and photography: R1.099.758.00
Courier, cleaning and security services: R138 171.76
Staff: call centre consultants, conference co-ordinator, floor managers and ushers: 160 149.59
Travel, accommodation and car hire: R176 730.83
Vehicle rental for Ministers and shuttle services: R1.852.757.20
Total: R16.047.741.24
Other costs that were incurred were as follows:
Promotional material:
Flags: R131 173.76
Telephone: R182.40
Accreditation: NIA: R48 345.94
Security and protection: SAPS: R396 773.81
Travel: African Union and Department of Transport staff: R1.398.528.93
Accommodation: African Union and Department of Transport staff: R260 556.33
Per diem for African Union staff: R489 804.67
Total: R2.725.365.84
* The first African Union Conference of Experts Responsible for Railway Transport
This Conference was held from 20 to 21 November 2007. The total number of delegates invited, including Ministers was 450. The total amount spent on this conference was R4.169.386.02. R3.449.779.94 was paid to service providers.
The breakdown is as follows:
Vehicle rental for shuttle services: R684 000
Venue hire, décor, refreshments, security, conference: R967 798.58
Conference equipment, IT, stand, sound, stage, medical, etc.: R1.579.795.76
Branding, promotional material, print, stationery: R218 185.60
Total: R3.449,779.94
* Other costs that were incurred were as follows:
Catering: R1.260
Travel: African Union and Department of Transport staff: R217 282.49
Accommodation: African Union and Department of Transport staff: R501,063.59
Total: R719 606.08
* The Special Africa-India Ocean Regional Air Navigation Meeting: African
This was held from 24 to 29 November 2008. The number of delegates were 450, including ministers. The total amount spent on the conference was R26.955.074.56. The breakdown is as follows:
* R4.603.000 was paid to the service provider for ground transport for the
VIP’s, guests, task team members and support staff.
* R1.182.190.39 was for marketing and advertising.
R2.725 million was for air travel and accommodation of VIP’s, delegates, task team members and support staff.
* R16.026.424.17 was also paid to the service provider. This was inclusive of coordinating the events, invitations, RSVP, branding, staffing, media coverage, printing, welcoming function and gala dinner.
* R2,418,460.00 was paid for venues and facilities at the Durban International Convention Centre.
* The second African Union Conference of Ministers Responsible for Maritime Transport
This conference was held from 12 to 16 October 2009. The number of invited delegates was 450. The total amount spent was R25.821.353.15. The breakdown is as follows:
* R18.812.290.17 was paid to the service providers.
The breakdown is as follows:
* Branding and media relations: R1.773.975.96
* Co-ordination of cocktail function, gala dinner, performers and entertainment for E-TV broadcast R449 046.00
* Correspondence material for delegates: pens, notepads, folders, booklets, programme, and stationery: R299 046.62
* Courier costs: R115 531.08
* Creative elements: photography, videography, broadcast, décor: R859 679.70
* Equipment and furniture rental: R857 952.60
* Internet broadband: R84.926.50
* Interpretation systems, interpreters and translators: R2775.376.29
* Logistics, registration and database management system and staffing
R793 780.86
* Management fee: R1.336.552.11
* Plenary, cocktail, gala and exhibition stages: R933 403.50
Project team: hostesses, ushers, uniforms, travel, accommodation, meals and refreshments: R170 099.08
Promotional material: bags, gifts, t-shirts: R198 482.55
Security: R125 363.04
Stage production for gala dinner: R456 000
Technical and audio visual: R1.530.491.04
VIP and delegate shuttle transfers: R4.596.415.81
Total: 18,812,290.17
* Other costs that were incurred were as follows:
Cellular telephone calls: R2 582.40
Ground travel: African Union officials, task team and support staff: R317 701.78
Per diem for African Union officials: R294 594.96
Air travel: African Union officials, task team and support staff: R811 740.38
Accommodation: VIP’s, African Union officials, task team and support staff
R2.619.043.22
Hire of venue: R2.323.475.06
Department of Health: R76 000
SAPS security and protection services: R445 235.18
NIA accreditation: R118 690.00
Total: R7.009.062.98
2. (a) and (b) The costs for travel and accommodation of guests in respect of each of the above-mentioned Conferences are as follows:
The 1st African Union Conference of African Ministers Responsible for Roads
* Accommodation amounting to R9 499.05 was paid for King G Zwelithini, who was a guest at the Conference.
The first African Union Conference of Experts Responsible for Railway Transport
* No costs were incurred for travel and accommodation of any guests.
The Special Africa-India Ocean Regional Air Navigation meeting:
African
* No costs were incurred for travel and accommodation of any guests.
The second Conference of African Ministers Responsible for Maritime Transport
* No costs were incurred for travel and accommodation of any guests.
3. (a), (b) and (c)
* The former Deputy President, Ms Baleka Mbete, attended the Special
Africa-India Ocean Regional Air Navigation Meeting: Africaan, for the opening address.
* The Minister of Transport attended the second African Union Conference of Ministers Responsible for Maritime Transport. The Minister of Transport gave his opening address on 15 October 2009 during the ministerial session of the conference.
Issued by: Department of Transport
9 March 2010
