Question No: 594
Mr V B Ndlovu (IFP) to ask the Minister of Police:
1 When will the Independent Complaints Directorate’s asset management unit be established?
Reply:
1 The Asset Management Unit of the Independent Complaints Directorate (ICD) has initially been opened up on 1 April 2008 with the appointment of two staff members. As from 1 April 2009 the ICD received additional funding to appoint the last three (3) staff members and, the component is now fully functional with its five (5) staff members.
2 What qualifications will be required for the three staff members of the asset management unit.
Reply:
2 The head of the asset management unit will be expected to possess a relevant post school/tertiary qualification and relevant experience and, will be appointed on salary level nine (9) in the post: assistant manager: asset management. The rest of the staff members require at least grade twelve (12) matriculation certificates and, with relevant public service experience.
3 What are the intended performance indicators for the Unit in terms of (a) a document management system, (b) compliance with National Treasury prescripts and (c) training of provincial staff in asset management?
Reply:
3 (a) Document management for the entire ICD is administered by the unit: auxiliary services, within programme 1: Administration. However all documents with regard to the procurement of goods and services for the ICD are kept in the unit: supply chain management until payment has been finalised. Thereafter such documentation is submitted to the unit: Finance for safekeeping with the relevant payment stubs.
3 (b) An asset management action plan was introduced in August 2009 to ensure compliance with relevant regulations and prescripts. Meetings were held with the Office of the Auditor-General (A-G) and National Treasury in September to address the shortcomings highlighted in the A-G’s report 2008/09. The shortcomings with relation to the reconciliation between BAS and Logis electronic systems were specifically addressed. The internal audit unit of the department is currently busy with an asset audit of the national office to further strengthen compliance. The office of the CFO is currently embarking on an asset-verification process that includes all Provincial offices.
3 (c) The operational plan of the unit includes the visiting of the entire provincial and satellite offices at least once in the year with a view to verify the existence of all ICD assets and to update the electronic asset register accordingly. The training of provincial staff members then also receives attention, where needed. Newly appointed staff members in the provinces are called to national office within the second month of appointment, to be trained on the LOGIS system and to receive the necessary knowledge and information to apply in the provincial office.
Issued by: South African Police Service
7 October 2009
