Question No. 94
Dr S M van Dyk (Democratic Alliances) to ask the Minister of Public Enterprises:
(1) In respect of each version of the 2008/09 annual report of her department and the annual reports of each statutory and other entity reporting to her department,(a) what was the (i) budgeted cost, (ii) actual cost and (iii) breakdown of cost in respect of (aa) printing, (bb) graphic design, (cc) other costs and (dd) unit cost of each annual report and (b) how many copies of each were (i) produced and(ii) distributed;
(2) whether any version of the abovementioned reports was retracted or withdrawn; if so, (a) how many times were each annual report withdrawn or retracted, (b) what (i) were the reasons for each withdrawal or retraction and (ii) was the amount spent on each version and (c) how many copies were withdrawn in each case;
(3) How was the decision taken to award the contract to the (a) graphic design company and (b) printing company?
(4) Whether (a) her department or (b) any of those public entities that fall under her department held a function on tabling their 2008/09 annual report; if so, in each case (i) what was the name of the public entity, (ii) how much did the function cost, (iii) what is the breakdown of that cost, (iv) where was the function held and (v) how many guests were invited?
Reply:
The budgeted cost of each version of the department and state owned enterprises annual reports are tabulated below.
Department of Public Enterprises:
1. The information required is set out in the table below.
Question number
a. (i) Budgeted costs: R400 000
(ii) Actual costs: R384 505.62
(iii) (aa) Printing: R167 982.62
(iii) (bb) Graphic design: R203 113.80
(iii) (cc) Other costs (for 200 copies of CDs and distribution): R13 409.25
(iii) (dd) Unit costs: R320.42
b. (i) Copies (100 annual reports and 200 CDs): 1 200
(ii) Distributed: 700
2. No version of the annual report was retracted or withdrawn.
3. The service provider was appointed through an open tender process in 2008, the duration of this contract is three years, and terminates in April 2010.
4. (b)(i) to (v)The department presented the annual financial results to staff members. Council for Scientific and Industrial Research (CSIR) was used as the venue as the department does not have a venue large enough to seat all staff, at a cost of R29 576.94. Approximately 160 staff members attended. The cost breakdown is as follows:
Venue hire: R9 913.04
Catering and beverages: R14 786.98
Décor: R3 736.92
Sound equipment: R1 140
Total: R29 576.94
Alexkor
1. The information required is set out in the table below.
a. (i) Budgeted costs: R162 000
(ii) Actual costs: R170 705.88
(iii) (aa) Printing: R52 205.38
(iii) (bb) Graphic design (for design, proof reading and distribution): R6 600
(iii) (cc) Other costs: R111 900.50
(iii) (dd) Unit costs: R1472.25
b. (i) Copies: R1 200
(ii) Distributed: 960
2. No version of the annual report was retracted or withdrawn.
3. (a)(b) The decision to award the contract was based on the lowest quote received.
4. No function was held.
Broadband Infraco
1. The information required is set out in the table below.
a. (i) Budgeted costs: R400 000
(ii) Actual costs: R335 500
(iii) (aa) Printing: R218 550
(iii) (bb) Graphic design (for design, proof reading and distribution): R12 000
(iii) (cc) Other costs: R104 950
(iii) (dd) Unit costs: R156.05
b. (i) Copies: R1 650
(ii) Distributed: 700
2 No version of the annual report was retracted or withdrawn.
3. (a)(b) Broadband Infraco’s approved commercial process for sourcing suppliers was followed. A request for quotations with a specific scope of work and evaluation criteria was sent to suppliers who are registered on Broadband Infraco’s vendor database. Responses were evaluated using predetermined evaluation criteria and the contract was awarded to the highest scoring bidder in line with Broadband Infraco’s procurement policy.
4. No function was held.
Denel:
1 The information required is set out in the table below.
a. (i) Budgeted costs: R600 000
(ii) Actual costs: R309 150
(iii) (aa) Printing: R198 250
(iii) (bb) Graphic design (for design, proof reading and distribution): R105 000
(iii) (cc) Other costs: R5 900
(iii) (dd) Unit costs: R257.63
b. (i) Copies: R1 200
(ii) Distributed: 800
2. No version of the annual report was retracted or withdrawn.
3. (a)(b) Tenders were obtained for the design and printing to be done and the contract was awarded on the basis of competitive price and quality of work.
4. No function was held.
Eskom:
1. (a)(i) and (ii) Eskom annually publishes a full report, an abridged report and develops an electronic version of its annual report that is placed on the internet site. This year, as a cost saving initiative, Eskom did not advertise its results. The table below outlines the budgeted cost and actual cost of each of the elements relating to the annual report.
Issued by: Department of Public Enterprises
19 February 2010
Source: Department of Public Enterprises (http://www.dpe.gov.za/)
