Governance and Administration Cluster

Actions Indicators Department Timeframe Report
1 Building a developmental state including improvement of public services and strengthening democratic institutions        
1.1 Capacity for planning and M&E at the centre of government        
  .1.1 Develop policy on National Strategic Planning and set up institutions including strengthening technical capacity for medium to long term planning

 

Green Paper on National Strategic Planning introduced to Parliament and process to set up structures and start developing long-term vision initiated Presidency Oct - 09 Cabinet has approved the release of the Green Paper for public consultation. Parliament has formed an ad-hoc committee to facilitate the public consultations
  1.1.2 Develop policy on Performance M&E and set up institutions with requisite capacity  Green Paper on PM&E introduced to Parliament and process to set up structures and introduce high-level key performance indicators initiated Presidency Oct - 09 The project has been completed
  1.1.3 Improve administrative data systems in government Sector and issue specific guidelines on M&E drafted Presidency Dec - 09 The project has been delayed as a result of the new developments within the Performance Monitoring and Evaluation Ministry
    Data forums for six sectors established     Presidency Dec - 09 The project has been delayed as a result of the new developments within the Performance Monitoring and Evaluation Ministry
        Data improvement plans completed Presidency Apr - 10 The project has been delayed as a result of the new developments within the Performance Monitoring and Evaluation Ministry
  1.1.4 Implement and monitor IDP Framework New IDP format guide and IDP analysis document CGTA, Municipalities Sep - 09 New format guide and analysis document developed to guide the crafting, design and improvement of a credible IDP. Intergovernmental working sessions are taking place towards finalisation of these documents
    Lend support to municipalities in applying the format guide and analysis document     CGTA, Municipalities Dec - 09 Direct support is being provided to Mkhondo LM and other municipalities in Mpumalanga province. IDP managers from other provinces were trained on the new IDP format guide and analysis document during Jul-09
  1.1.5 Implement e-government      e-government implemented DPSA, SITA Dec - 09 Implementation has been delayed due to the re-issuing of the tenders
  1.1.6 Undertake policy review of provincial and local government  Report to Cabinet on the findings of the policy review with recommendations  CGTA Dec - 09 A process of updating the review data is currently underway
  1.1.7 Update data on spatial dynamics and review National Spatial Development Perspective Present new spatial development framework to cabinet Presidency, CGTA, EDD Dec - 09 The research was commissioned and completed. Updating of spatial profiles will follow
1.2 Strengthen human resource capacity        
  1.2.1 Implement the Repositioning of HRM&D components in departments Self assessment instruments completed and submitted by departments DPSA, National & Prov. Depts. Nov - 09 The self assessment tool has been submitted to the Minister to issue a directive requiring departments to apply it
    Issue a self assessment tool to departments by September 2009 for them to review their HR components’ ability to assist in the achievement of service delivery goals   DPSA, National & Prov. Depts. Sep - 09 The Public Service Regulations, 2001 have been amended to enable the (DPSA) Minister to issue directives on the assessment of HRM functions. The self assessment tool has been submitted to the Minister to issue a directive requiring departments to apply it
  1.2.2 Improve the HR Planning function in the Public Service.     75% of departments have submitted HR Plans (to improve compliance) DPSA, PALAMA Dec - 09 The compliance rate for the submission of HR Plans is 46%
    HR Planning Learning programme implemented by PALAMA DPSA, PALAMA  Dec - 09 The project has been implemented
    Annual PS HR Plan for the period 2008-09 will be published DPSA, PALAMA   Dec - 09 The plan has been developed and submitted to the DG for approval
  1.2.3 Monitor and report on departments' filling of vacant SMS posts in national and provincial departments and Top Management posts in Municipalities Fill DGs, HODs and DDGs positions within (12) months of funded post being vacant DPSA, Provinces Dec - 09 1 out of 16 departments that submitted their reports to DPSA indicated that a total of 1 post was filled within 12 months of becoming vacant in 2008/09 financial year
    Fill positions of all SMS within six (6) months of funded post being vacant DPSA, Provinces Dec - 09 7 departments indicated that a total of 28 posts have been filled within 6 months of becoming vacant for the 2008/09 financial year
    10% vacancy rate reduction in funded posts DPSA, Provinces Dec - 09 Of the 13 departments that submitted their stats to DPSA, the vacancy rate was 17.83% in 30 Sep-09. Reduction in vacancy rate has not been achieved
    Quarterly reviews conducted and the vacancy rate of Municipal Managers reduced to between 11%-15% of the funded posts DPSA, CGTA, Provinces Dec - 09 As at 30 Jun-09, the vacancy rate for Municipal Managers was at 12% and this falls within the targeted range of 11% -15%
  1.2.4 Finalise and implement the OSD framework OSD for Doctors, dentists implemented    DPSA, NT, National Sector depts., Provinces Dec - 09 The OSD will be implemented by the end of Nov-09
      OSD for Correctional Services Implemented DPSA, NT, National Sector depts., Provinces Dec - 09 The first phase of the implementation of the OSD has been completed (i.e. transferring employees to the new salary structure)
    OSD for Engineers & Architects Implemented DPSA, NT, National Sector depts., Provinces Dec - 09 The agreement has been signed and implementation is underway
    OSD for Social Workers Implemented DPSA, NT, National Sector depts., Provinces Dec - 09 The agreement was signed in Jun-09 and implementation is underway
    Revised salary structure for levels 1-12 implemented DPSA, NT, National Sector depts., Provinces Dec - 09 The agreement was finalised and implemented
  1.2.5 Implement the public service HRD strategy All departments have HRD Implementation Plans DPSA, National Sector depts., Provinces   67% of the departments have submitted their HR implementation plans with the DPSA
    An Annual HRD Performance Report published DPSA, National Sector depts., Provinces Dec - 09 40% of the Annual HRD Performance Report has been drafted
  1.2.6 Increase the recruitment, employment and retention of people with disabilities in the public service and women on the senior management level       Quarterly measurement of percentage of Gender Equality and disability targets achieved DPSA Dec - 09 As at 30 Jun-09, the representation of women at SMS levels in the Public Service was at 34.69% and 0.2% for people with disabilities
  1.2.7 A study on factors hindering government's progress in meeting equity targets with regard to disabled people and women Phase one of the study completed WCPwD, Presidency, DPSA Dec - 09 Planning for the project has commenced
  1.2.8 Improve quality of Human Resource information  Study completed and report presented to the G&A Cluster DPSA Dec - 09 The process of developing the report is underway
     25% of organisational structures cleaned DPSA Dec - 09 The DPSA has been working with departments affected by the re-organisation of Cabinet. Reports will also be sent to all national and provincial departments informing them of their status
  1.2.9 Monitor compliance with basics of administration Manual developed and presented to Cabinet DPSA, NT Dec - 09 The DPSA is currently establishing a working group to assist in finalising the first draft of the manual which will be used for consultation with other stakeholders before it is submitted to Cabinet
    List of overlapping sectoral frameworks developed DPSA, NT Aug - 09 The DPSA is in the process of setting up a working group to help identify and formulate a list of overlapping policies and frameworks
    Alignment of overlapping sectoral frameworks started DPSA, NT Nov - 09 The alignment of overlapping sectoral frameworks has not yet started
  1.2.10 Develop policy proposals on the retention of HOD's in the public service Proposals developed  DPSA Jul - 09 The project has been completed
1.3 Leadership and Management Development Programmes        
   1.3.1 Implement Executive Development Programme (EDP)    520 senior management officials trained on various modules PALAMA Dec - 09 As at 31 Aug-09, 117 senior managers have been enrolled and are receiving training on various modules of the Executive Development Programme
  1.3.2 Massified Induction Training Programme (MIP) Induction training provided to 67% of all newly recruited employees PALAMA, Provinces & all depts. Dec - 09 9983 officials have been trained
  1.3.3 Government-Wide Monitoring and Evaluation System Training 6 M&E courses developed and piloted  PALAMA Dec - 09 6 courses targeting M&E practitioners and M&E managers have been developed. 5 courses have been piloted and all 6 courses will be subjected to consultation with key stakeholders
    3 M&E courses accredited   PALAMA Dec - 09 An M&E standards generating task team was set up to generate two M&E unit standards, level 5. The standards have been gazetted for public comment and once they have been approved by SAQA, the M&E courses will be realigned to the registered unit standards
    1500 officials trained on M&E PALAMA Dec - 09 As of Oct-09, 450 officials have been trained in Basic Orientation to Monitoring and Evaluation course
  1.3.4 Gender Mainstreaming Training  20 Gender Mainstreaming Training sessions PALAMA Dec - 09 A total of 27 training sessions were conducted from Jun-09 to Oct-09, reaching a total of 564 Public Service officials in all three spheres of government
1.4 Improve financial management        
  1.4.1 Implement a scientific tool to assess supply chain management capability maturity. Reports on all national and provincial departments on their supply chain management capability maturity NT Dec - 09 During 08/09 a Supply Chain Management Capability Maturity Model was utilised to assess the financial maturity of national and provincial departments. A report on the outcomes of the assessment will be submitted to SCOPA and Portfolio Committee on Finance
    Tool developed and implemented NT Dec - 09 In 2008, a Financial Management Capability Maturity Model was developed as an electronic tool to assess financial maturity of national depts. The tool was revised in 2009 & is used to assess supply chain management in all government departments
  1.4.2 Implement a scientific tool to assess financial management capability maturity of public sector institutions Reports on all national and provincial departments on their financial management capability maturity NT Dec - 09 During 08/09 a Financial Management Capability Maturity Model was utilised to assess the financial maturity of national and provincial departments. A report on the outcomes of the assessment will be submitted to SCOPA and Portfolio Committee on Finance
    Tool developed and implemented NT Dec - 09 In 2008, a Financial Management Capability Maturity Model was developed as an electronic tool to assess financial maturity of national depts. The tool was revised in 2009 & is used to assess financial management in all government departments
   1.4.3 Increase the absorption capacity and the depth of exposure of the programme to train Chartered Accountants  Framework developed NT Dec - 09 The process of developing a Framework for the training of Chartered Accountants in government is underway and the framework to be submitted to the Director-General for approval before end Nov-09
      Agreements with additional primary training sites NT Dec - 09 Discussions were held with government institutions with a purpose of establishing additional sites to train Chartered Accountants. Agreements will be concluded with three institutions towards the end Dec-09
  1.4.4 Implement a Financial Management Capacity Building Model Competency standards for all financial management disciplines   NT Dec - 09 A draft Financial Management Competency Framework will be completed by end Dec-09, thereafter consultations on the contents of the framework will take place
    Curriculum Framework for financial management NT Dec - 09 Registered NQF qualifications, unit standards and university accredited financial management courses will be linked to the draft Financial Management Competency Framework towards the end Dec-09
    Assessment of financial staff against curriculum framework NT Dec - 09 The assessment is dependent on the finalisation of the Competency Framework for Financial Management. The framework will only be finalised in Dec-09 and the assessment of finance staff can only commence thereafter
  1.4.5 Debt Collection and Revenue Enhancement Develop and finalise the Debt Collection and Revenue Enhancement Strategy CGTA, NT, National Depts., Municipalities Dec - 09 A draft Debt Collection and Revenue Enhancement Strategy has been developed. A National Steering Committee has been established to oversee the finalisation of the Strategy
    Launch the Campaign for payment of municipal services CGTA, NT, National Depts., Municipalities Dec - 09 Launch of the Campaign will happen before the end of Dec-09
  1.4.6 Operation Clean Audit 2014 Provincial launches conducted on Operation Clean Audit  CGTA, NT, SALGA, Provinces, Municipalities Dec - 09 Province-specific Operation Clean Audit launches took place in 6 provinces, namely WC, EC, LP, NW, GT and FS
    Operation Clean Audit Coordinating Committees established by all provinces CGTA, NT, SALGA, Provinces, Municipalities Dec - 09 Provincial Operation Clean Audit Coordinating Committees have been established by the EC, LP, NW & FS provinces
  1.4.7 Local Government Legislative Reform Municipal Property Rates Amendment Bill and Traditional Leadership and Governance Framework Amendment Bill submitted to Cabinet CGTA Dec - 09 The Municipal Property Rates Amendment Bill was approved by the NA on 15 Sep-09. The Traditional Leadership and Governance Framework Amendment Bill was approved by the NCOP Select Committee on 3 Nov-09 and will be debated in the NCOP plenary on 10 Nov-09
1.5 Local Government Capacity Building        
  1.5.1 Develop a framework on classification of posts in LG Draft framework on classification of posts CGTA, Municipalities Dec - 09 A draft framework for the classification of local government jobs has been completed. Further work to finalise the framework will be undertaken in 2010
  1.5.2 Establish a coordinating framework for the deployment of scarce professional skills and technicians at local government level Draft framework developed CGTA Dec - 09 A concept note on the need for a Coordination Framework to guide all deployments has been developed and consultations on the concept note were held with key stakeholders. An inter-departmental Project Steering Committee was established to guide the process
  1.5.3 Audit of the existing skills profile Audit of existing skills profile in a further 17 districts and their locals CGTA, Municipalities Dec - 09 62.3% employees below Section 57s completed skills audit questionnaires in 1 aspiring metro, 4 districts and 11 local municipalities. 145 persons have been trained in the GAPSKILL (skills audit web tool for local government). 6 municipal reports have been completed
  1.5.4 Develop a mechanism for the fast-tracking of funding to affected areas in times of disasters A proposal on an effective mechanism to fast-track distribution of resources and funding to disaster-stricken areas ready for submission to Cabinet CGTA, Municipalities Dec - 09 A draft proposal has been compiled and discussed with the Steering Committee consisting of the National Disaster Management Centre and National Treasury. The document has also been circulated to other relevant departments and provinces for their comment
1.6 Thusong Service Centres        
   1.6.1 Review and strengthen the functioning of Thusong Service Centres Number of services rendered in Thusong Service Centres GCIS, DPSA Dec - 09 Over the reporting period, more than 3200 services from over 1200 services providers from national, provincial and local government as well as NGOs, CBOs and parastatals were provided
    Number of people serviced GCIS, DPSA Dec - 09 On average, 284 people were serviced per day (in 101 of 139) centres that submitted reports. Steady progress has been made over the period in getting more centres to report on their statistics although more needs to be done
    Review report GCIS, DPSA Dec - 09 The report has been finalised by the Technical Assistance Unit (TAU) of National Treasury. TAU has forwarded the report to GCIS and GCIS is currently sharing the report with the relevant and critical stakeholders
  1.6.2 Develop framework for delegation of authority. Draft framework presented to the Cluster DPSA, Presidency, Provinces Nov - 09 The draft guide and delegation register has been developed and consultations with the Human Resource Management Steering Committee took place in Jun-09
  1.6.3 Implement the macro-reorganisation of national government with a view to improving service delivery Report completed DPSA Dec - 09 Reports are being finalised for submission to the Minister for Public Service and Administration for a determination on organisational structures, transfer of functions and concomitant staff
1.7 Improvement of Frontline Offices        
  1.7.1 Improve the performance of the state in frontline service Project plan developed DPSA, DHA, DoH, RDLR, DoJCD, DoT Dec - 09 A framework on Improving the Working Environment in Frontline Offices has been completed and Cabinet has approved the implementation of the Health and Safety Policy. The DoH and DHA are currently implementing their turnaround strategies
  1.7.2 Service standards publicly and prominently displayed in all government service delivery sites Percentage of depts with service standards publicly and prominently displayed DPSA, National & Prov. Depts., Municipalities   Dec - 09 Work has started on the implementation of the project and CDWs are involved in the collection of information from service delivery sites. The work will be completed by end Dec-09 and the percentage of departments with service standards displayed will be known
    All government department submit 3 year service delivery improvement plans DPSA, National & Prov. Depts., Municipalities Jul - 09 Not much progress has been made with regards to the submission of 2009/12 SDIPs. As at 31 Oct-09 the submission rate was around 40%
  1.7.3 Conduct citizen satisfaction surveys and citizen score cards Surveys and score cards conducted annually OPSC, DPSA, GCIS Dec - 09 A tool that will serve as an instrument during data collection of the pilot phase of the project has been developed. A first draft report on the Citizen Satisfaction surveys will be available in Feb-10
1.8 Anti-corruption        
  1.8.1 Develop and implement a public sector anti-corruption capacity building programme Learning programmes designed and accredited by the relevant authority  . DPSA, PALAMA, National & Prov. Depts Dec - 09 Both the curriculum and training plans for practitioners (NQF level 5) have been developed
    Training workshops conducted for all departments DPSA, PALAMA, National & Prov. Depts. Dec - 09 No training has been conducted thus far. Training will only commence once all the training materials for courses have been finalised and the courses have been accredited
  1.8.2 Establish a Corruption Management Information System to monitor incidents of corruption in the public service    Data on incidents of corruption are collated OPSC, DPSA, GCIS   Implementation has been delayed due to budgetary shortfalls
    Trends of corruption are analysed and reported OPSC, DPSA, GCIS Dec - 09 Implementation has been delayed due to budgetary shortfalls
  1.8.3 Develop a Conflict of Interest Framework Conflict of Interest Framework approved by Cabinet   DPSA, Provinces Dec - 09 The Public Service Integrity Management Framework (previously known as the Conflict of Interest Framework) was discussed internally on 06 Nov-09. The framework will be presented to the G&A Cabinet Committee before end Dec-09
    Guidelines for the implementation of the Framework developed DPSA, Provinces Dec - 09 Guidelines for Remunerative Work Outside the Public Service developed
1.9 Implement PAIA and PAJA        
  1.9.1 OPSC to monitor whether the public has access to information Report on the findings submitted to Cabinet OPSC, DoJCD, DPSA, PALAMA, GCIS, National Depts., Provinces Dec - 09 Information being compiled from various sources
  1.9.2 GCIS to publish all contact details of Information Officers in telephone directories Contact details of Information Officers published in telephone directories Presidency, DPSA, PALAMA, DoJCD, National Depts., Provinces Oct - 09 GCIS has continued with the inclusion of Information Officer’s in Telkom Directories. Since the beginning of 2009/10 financial year, contact details of Information Officers were printed in over 2.9m directories and all were distributed between Apr-09 and Sep-09
  1.9.3 Provide training to organs of state on the implementation of the provisions of the PAJA National Departments, Provincial Departments, Municipalities and Public Entities receive training on the PAJA DoJCD, DPSA, PALAMA, GCIS, National Depts., Provinces Dec - 09 At least 15 training sessions have been conducted with different organs of the state. The outstanding 5 training sessions will be conducted before end Dec-09
  1.9.4 Conduct awareness campaigns aimed at educating society at large about their rights as entailed in PAJA   Awareness campaigns conducted across the country DoJCD, DPSA, PALAMA, GCIS, National Depts., Provinces Dec - 09 At least 5 Community Awareness Campaigns were conducted through the services of SABC National Radio Stations. The outstanding Community Awareness Campaigns will be held before end Dec-09
  1.9.5 Facilitate the designation of the magistrate courts as courts that can hear PAJA matters Magistrate courts designated as courts that can hear PAJA matters DoJCD, DPSA, PALAMA, GCIS, National Depts., Provinces Dec - 09 Consultations with stakeholders have taken place and consultation with the Chief Justice will take place before end Nov-09. The training of Magistrates and Clerks is in progress
  1.9.6 Deputy Information Officers to be appointed and trained 60% of Deputy Information Officers appointed and trained in all spheres of government DoJCD, DPSA, PALAMA, GCIS, National Depts., Provinces Dec - 09 The process of ascertaining the number of municipalities that have appointed and trained Deputy Information Officers has not yet been concluded
  1.9.7 Each public body to publish (and update annually) a manual with all information about the body & the services it provides Manuals published and updated by all public bodies annually DoJCD, DPSA, PALAMA, GCIS, National Depts., Provinces Dec - 09 About 5% of public bodies have published the manual
  1.9.8 Each public body to submit an annual report to the Minister of DoJ&CD as provided for in s32 of PAIA Report submitted to DoJ&CD annually DoJCD, DPSA, PALAMA, GCIS, National Depts., Provinces Dec - 09 The number of reports that have been submitted is as follows: 30% of National departments, 20% of Provincial departments and 10% of Municipalities
  1.9.9 All depts to develop systems for managing requests for information  Report presented to the cluster DoJCD, DPSA, PALAMA, GCIS, National Depts., Provinces Dec - 09 At present, departments have their own systems of managing requests for information. The DoJ&CD is in a process of aligning these systems and a report will be presented to the cluster before end Dec-09
1.10 Building partnership        
  1.10.1 Improve public participation through Izimbizo Increase number of izimbizo events and highten feedback sessions GCIS, Presidency  Dec - 09 An intensive stakeholder engagement and consultation process was undertaken to develop a revised concept for Imbizo
  1.10.2 Convene the Public Sector Summit        Public Sector Summit convened DPSA Sep - 09 Summit postponed to next year (2010)
  1.10.3 Review government's strategy on public participation    TOR for the review completed Presidency, DPSA, CGTA, GCIS Dec - 09 Terms of Reference for the review of government’s strategy on public participation have been formulated
       Progress report available Presidency, DPSA, CGTA, GCIS Dec - 09 A steering committee constituted by various departments has been established to oversee the review. The next phase of the project is conducting research on the effectiveness of current public participation mechanisms
  1.10.4 Review Community Development Workers programme    Number of CDWs recruited and turnover rate DPSA, CGTA Dec - 09 160 CDWs have been trained in Limpopo. 160 vacancies exist in all provinces and the posts have not been filled due to financial constraints
    Audit report on CDW programme  DPSA, CGTA Dec - 09 The first draft of the report has been completed and was circulated to provinces. Additional information received from provinces has been included in the latest draft
    Draft policy framework for CDW developed DPSA, CGTA Dec - 09 Drafting of the policy is underway. Consultations were undertaken in 8 provinces and consultations in North West are planned for 26 Nov-09
    Report on implementation of the CDW       Master Plan and finalisation of provincial master plans DPSA, CGTA Dec - 09 Report is under development. Two provinces (EC and WC) have completed their provincial Master Plans
  1.10.5 Revise and implement a National Programme of Support for the Institution of Traditional Leadership    As part of the larger National Programme of Support, the training of 840 senior traditional leaders on legislation impacting on traditional leadership CGTA, NHTL Dec - 09 A training toolkit to train traditional leaders on legislation impacting on traditional leadership has been finalised.
  1.10.6 Facilitate the roll out of the National Framework on Ward Funding Model Finalise the National Framework on Ward Funding Model CGTA, NT, Provinces, Municipalities Dec - 09 The National Framework on the Ward Funding Model has been published in Government Gazette No. 32627 on 8 Oct-09
  1.10.7 Implementing the APRM POA and mainstreaming APRM related projects in all government departments.      Report on the implementation of APRM POA and strengthening of its structures DPSA Nov - 09 Five provincial consultations have been held
       Annual report on the implementation of APRM POA DPSA Dec - 09 Preparations are underway for the development of the Report
  1.10.8 Develop a costed communications strategy plan with clear milestones      Report regularly to the cluster based on achievements of milestones GCIS Dec - 09 Cluster Communication Strategy has been developed and is being implemented and reported on monthly
1.11 Strengthen democratic institutions        
  1.11.1 Develop a coordinated response to recommendations of the Asmal Committee Proposals submitted to Cabinet on how to deal with the recommendations and contribute to Parliamentary proces Presidency, DoJCD   Dec - 09 The Presidency has drafted proposals on how to address the recommendations of the Ad hoc Parliamentary Committee on Chapter and Associated Institutions. There will be consultations with relevant government departments in due course
  1.11.2 Develop an educational programme on the importance of the Constitution and constitutional bodies    Programme developed and submitted to cabinet for approval DoJCD, Presidency Dec - 09 The educational programme has been developed and submitted to the Minister

Source: The Presidency

Share this page