Letter of authority in respect of a motor vehicle

About | What you should do | How long does it take | How much does it cost | Forms to complete | Who to contact

About applying for a letter of authority in respect of a motor vehicle

If you intend to import a new or used vehicle, goods vehicle or trailer, or a built (manufactured) or modified vehicle, you must first obtain a letter of authority.

You must have the letter of authority irrespective of whether the vehicle was built in South Africa or in a foreign country. Types of vehicle for which you require a letter of authority are:

  • cars, buses and motorcycles
  • goods vehicles (trucks or vans)
  • trailers
  • special vehicles such as mobile cranes, tractors and harvesters.

All motor vehicles, whether manufactured in South Africa or imported, must conform to the requirements as set out in the National Road Traffic Act, 1996 (Act 93 of 1996). Importers must also submit proof of conformity.

Only the person in whose name the vehicle will be registered may complete the application form.

What you should do

  1. Download the Application for letter of authority form or obtain it from the National Regulator for Compulsory Specifications (NRCS).
  2. Complete the form and attach the following:
    • certified identity document (ID) of applicant, or ID of proxy if the applicant is a company
    • affidavit for the built-up motor vehicle from the South African Police Service (SAPS). This should include the engine and chassis numbers, full details of the work carried out and source of major (especially safety-critical) components(SOA-Form)
    • SAPS clearance certificate
    • roadworthy certificate
    • weigh-bridge certificate
    • two photographs of the motor vehicle.
  3. Pay the required fee.

How long does it take

Your letter of authority should be ready within four to six days.

How much does it cost

See the applicable application form for costs.

Forms to complete


Sifiso Phakathi
Tel: 012 482 8865
E-mail: phakatsz@nrcs.org.za

Charlotte Makou
Tel: 012 482 8785

Call Centre
Tel: 012 482 8700